Overview Estimated Tax Roll Processing

Navigate:ClosedTax  > Levy Management > Tax Roll Processing > Estimated Billing

ClosedNavigation Flowchart

Here is a flowchart of Levy > Tax Roll Processing > Estimated Tax Roll Processing. Obvious actions, such as Previous and Close, are not included in the flowchart. The Common Actions links are included only if necessary to task completion.

Description

Use this task to create a tax roll for estimated installment bills. The batch process component of this task identifies estimated bills that were not paid between the first and second installment and indicates whether a property is on an installment plan, thus triggering a correction that zeroes the tax bill. This tax roll processing reconciles the annual tax bills to estimated installment bills.

ClosedJurisdiction Specific Information

Palm Beach

Two additional Aumentum process steps:

  • Reconcile calculated values with imported values from Collector's System/Property Assessor's Office

  • Reconcile the calculated taxes to the imported taxes during tax roll processing.

Assessment Administration uses the imported values to create the cadastre; Levy uses the cadastre values to calculate taxes. Calculated values are not replaced but are used to create charges and run applicable reports so that the calculated values can be compared to imported ones. Any items outside of the user-defined tolerance, as established by the Imported to calculated tax amount Tolerance appsetting, are included in the reporting.

Upon reviewing the calculated values as being as correct as possible to the imported, based on the appsetting, charges are posted to Accounts Receivable upon posting the roll. To set up this appsetting, go to Configuration > Application Settings > Maintain Application Settings. Select Tax Year as the Setting type, select the Filter by module of Tax Levy Management, and select the Filter bytax year. Click Edit on the new application setting and enter the rounding value, which can be up/down to the smallest denomination (example, pennies).

Tasks include:

When the estimated billing annual tax Roll process is run, it creates annual tax bills, and:

  • Calculates the annual charges.

  • Creates annual tax bills for those properties that do not have an Installment modifier attached.  These bills have the following attributes, if for example, you :

  • Roll Caste = Annual

  • Tax Type = Real, Personal, Mobile Home, Motor Vehicle

  • Revenue Source = Property

  • Charges calculated from the taxable values times the tax rates

  • Installments = 1

  • Zeroes all estimated tax bills and processes as follows for those with an installment modifier:

Description of Estimated Bill

Roll Caste

Tax Type

Calculation

Installments Created

Unpaid

Annual

Installment Billing

Charges calculated from the taxable values times the tax rates

1

Paid and the annual bill is greater than the estimated bill

Annual

Installment Billing

Charges calculated from the taxable values times the tax rates

4

(The additional installments contain the difference in tax between the estimated and annual bills)

Paid and the annual bill is less than the estimated bill

Annual

Installment Billing

Charges calculated from the taxable values times the tax rates

2

  • Upon posting, notifies A/R to reapply payments from the estimated bills to the new annual bills.

    NOTE: Flag schedules are assigned by effective year and can be used to override bill number setup. This is a similar schedule to the installment or the bill number schedule. It is used to apply flags to tax bills during estimated tax roll processing. Although it is typically only used for estimated billing, in can also be applied to Annual Tax Roll Processing. To define the flag schedule, go to Levy > Setup >  Flag Schedule >  Define Flag Schedule.