Print License Renewal Notices

Navigate:Business Revenue > Business License > License Renewals Processing > Print License Renewal Notices

Description

Create and print the mass notices for all licenses in the roll for the upcoming year. This is performed as a batch process. Any licenses that have already filed the renewal and are already active are excluded.

SETUP: See Business Revenue, Business License Renewal Notices, and Business Setup for any applicable prerequisites, dependencies and setup information for this task. .

ClosedJurisdiction Specific Information

CVB

  • For any license not filed, the text Not filed is displayed in red on the renewal notice.

Steps

  1. Select the Process, either:

  • Print Report

  • Export Data. Additional fields display if you select this process: Use default export file locationandExport file location.

  1. Select the License year. if printing all licenses for a particular year. Otherwise, proceed to the next step.

  2. Enter the name of the Output file, using alphanumeric characters. You do not need to include the 3-character extension.

If selecting the Process of Export Data, either

  • Click Clear to clear the output file name.

  • Check the Use default export file location checkbox. When checked, the Export file location is populated with the default export file location, or

  • Enter the Export file location.

NOTE: The default export file location is set up via Business Revenue > Setup > Global Business Revenue > Set Up Global Business Revenue.

  1. Check the Include inactive licenses checkbox to include these in the process.

  2. To print individual license renewal notices, enter all of any of the following:

    • License Number range in the From and To fields.

    • Account Number range in the From and To fields.

NOTE: To print just one notice, enter the same number in both the From and To fields.

  1. Select the Group from the dropdown list.

    NOTE: Groups for this are set up via Business Revenue > Groups > Create Business Group.

  1. Accept the current date default for submitting the process or define a Schedule date.

  2. Click Queue Process to send the notices to the batch processing queue. The Monitor Batch Processes screen displays. When the process is complete, a PDF file of the notices is available from the View Batch Process Details screen. Close the batch screens to return to this screen.

    • Click Finish to exit without creating the notices.

Tips

The rollover must be run before generating and printing the renewal notices.

The notice includes these items:

  • Owner and business/trade name

  • Location situs address

  • Business type code and description

  • Rate description

  • Optional message areas

  • Interest and penalty due

  • Previous balance due

  • Total credit available

  • Barcode of license and year

  • User-defined fields can be added to the notice

A Correspondence event Renewal Notice is logged for this process and can be viewed in Info Center's Event History - Business.