Maintain Tax Sales

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Description

Enter or edit the tax sale information. The Tax Sale Id is displayed. The Id number is automatically assigned when the tax sale is created.

Tax sale information can be added automatically by printing the Advertising List and associating it with an existing Tax Sale. Bills added to the Tax Sale through the Advertising List are displayed in the Tax Sale Items panel. The sequence number in the Advertising List matches that of the Tax Sale. These items can be edited by clicking Edit in the grid row of the item.

ClosedJurisdiction Specific Information

Iowa

  • Pre-sale payments can no longer be made on real estate tax bills after the bills are sold at tax sale to a bidder, but before the bidder payment is processed. Special assessment tax bills can still be paid.
Steps

  1. Enter the Starting paddle no. if your jurisdiction uses paddles for bidding.

  2. Select Is balanced if the Tax Sale has been balanced. If this checkbox is selected, then the Mass Entry, Add, Edit, and Renumber Certificates buttons are disabled.

  3. Enter or edit the Sale year and the Sale date.

  4. Select Allow pre-sale payments if applicable.

  5. Enter or edit the Description for the tax sale. Choose a description that will help you easily identify the tax sale when search for it.

  6. Select the Sale type. You can choose Regular, Public Bidder, Public Nuisance, or a user-defined sale type. To create a user-defined Sale type, go to Configuration > Systypes > Select or Add a Systype. Enter the earliest date for your tax sales. Select the systype category 'Tax Sale Sale Type'. Enter new systypes as needed.

  7. Filter your results (optional). Use any of the following criteria to filter your results and click Go:

    • Sequence Number

    • Bill Number

    • Buyer Number

    • Min. Bid Amount.Note: If Manual Bundling is set to True in Tax Sale Settings, then the Min Bid Amount is the amount of delinquent taxes for the bundled items only.

  8. Enter or edit Tax Sale and Tax Bill information:

    • Click Add in the Tax Sale Items panel to create a new tax sale item or click Edit to update an existing item. The Tax Sale Items panel becomes editable.
      The TaxBills for new item grid displays when "Tax sale items support multiple tax bills" in Tax Sale Settings is set to True. You can add multiple bills to a tax sale item.

      Or when "Tax sale items support multiple tax bills" in Tax Sale Setting is set to False, you can add one bill for a tax sale item. Note: The Tax Bills for sale item panel does not display when set to False..

    • Enter the following information as needed:

      • Redeem Period - the number of days the owner has to redeem their property. (PTOC only) This column does not display in your jurisdiction.

      • Redeem Date - the date the owner redeemed their property.

      • Participant - Check this box if the item is still being included in the sale. If it has been paid or for some other reason should not be included in the sale, this flag can be unchecked.

      • Correction Type -

      • Buyer Number - the number of the buyer who purchased the property at tax sale.

      • Buyer Amount -

      • Overbid Amount - This column name can be overridden in Configuration > Localization > Label Maintenance > Maintain Labels. Select the Delinquent Application, then select 'Overbid Amount'. Edit as necessary on the Add or Edit a Label screen.

      • Has Post Record - This flag is set automatically when the record is paid by the buyer either through the GRM cashiering screen, or the Batch Tax Sale Payment Import. This flag indicates that the Tax Sale Bill has been created as a result of the tax sale payment being made.

    • Click Add in the Tax Bills for new item panel to add a new bill or click Edit to update and existing bill. Enter the following information and click Apply.

      • Tax year - Enter a tax year.

      • Bill number. Bill are found based on the combination of tax year bill number. Note: The tax bill must be Advertised before it can be added to a Tax Sale.

      • ClickApplyin the grid row of theTax Sale Itemspanel.

  1. Chose to View, Edit, or Add Bundles. The item on which theAdd Bundlebutton is selected becomes the Master Bundle Item.Note: You must have either the Tax Sale Settings 'Is Owner Bundling Supported' set to True or 'Is Manual Bundling Supported' set to True. Both cannot be set to True at the same time. Manual bundling allows for maintenance through this task; Owner bundling is processed when the Advertising List is sent to Tax Sale.

    • In South Carolina, the MinBidAmount for bundled items includes only Delinquent taxes. After the sale, bundled items do not become a part of the certificate/lien.

    • In Iowa, the MinBidAmount for bundled items includes the sum of the MinBidAmounts for all bundled items. After the sale, bundled items become a part of the 'master' bundle item certificate/lien.

    • Click Add Bundle or Edit Bundle to add or edit bundle information on the Bundle Maintenance popup window.

    • Click Add in the Bundled Items panel. Enter a Seq No. in the new grid row.

    • Click Apply. The bundle information displays. Click Delete Bundle to remove all associations between the bundled records. The items are then treated as regular individual tax sale items.

    • Click Override Legal to display the Override Legal panel. Enter the new Tax Sale description for Bundled Items. This description is used in Correspondence for the Legal Description. Click Save Legal to save your changes. Click Show Bundle to return to the Bundle Items panel.

    • Click Close to close the popup window.

  1. Click Add SPASS payoff in the Tax Sale Items panel to add SPASS payoff information. The process is submitted to batch. You can view batch process details via Info Center > Batch Processes > Monitor Batch Processes > View Batch Process Details.

    NOTE: This button is available only if the County includes Payoff amounts for amortized special assessments Tax Delinquents application setting is set to True. Go to Configuration > Application Settings > Maintain Application Settings. Select the filter by module of Tax Delinquents. Click Edit on the application setting and set to true to enable the button to add SPASS payoff information. This batch process must be run directly after the sale and prior to importing the file to update Buyer payments from the Internet sale vendor. If your jurisdiction runs manual tax sales, run the Add SPASS Payoff process to update the payoff amount for Agency Items. If you take Buyer payments at the time of the sale, use the Create SPASS Payoff Charges process to add special assessment charges. A Special Assessment API is used during the Create SPASS Payoff Charges process. The Create SPASS Charges process determines the items in the sale that do not have a tax sale payment posted. The Special Assessment API determines the amortized special assessment amount due for each of the items. The API then creates Financial Detail charges and updates the Special Assessment module to indicate the charges were created.

    NOTE: Payment is not allowed for items that meet special assessment payoff criteria set by the Tax Sale module when making a payment using the payment Type of Tax Sale and Sale Type of Buyer. A message is displayed indicating the special assessment must be paid off before the Buyer payment can be made

    • Click OK on the Are you sure you want to create charges for the amortized special assessment in this tax sale? popup message.

  1. Click Renumber Certificates. Click OK in the message box to continue with renumbering or Cancel to quit the process.
    • Depending on the number of certificates and the value for the setting 'Renumber certificates as a batch job when count is greater than', the certificates are processed immediately or they are sent to batch for processing. If your process is sent to the batch processor, you advance to theMonitor Batch Processes screen.

    • Click Remove Unsold Items from Sale to remove the tax sale flag from unsold items and from revenue objects and legal parties associated with the unsold items. Also, the ‘Is Participating’ option is changed to false for unsold items.
      NOTE: This button is only available if the Tax Sale Setting No agency certificates is selected.

 

  1. Click Mass Entry to quickly enter buyer number and buyer amount for multiple items on the Tax Sale on the Mass Enter Tax Sale Information screen. If the sale date is the same as the system effective date, a popup window displays when you click Mass Entry.

  2. Click Save.

    • Click List to return to the Search for Tax Sales screen

    • Click Close to end the task.

Common Actions

Create SPASS Payoff Charges (this may not apply to your jurisdiction)

(SC only) Click Add / Remove Current Tax to advance to the Add or Remove Current Tax screen. The information on this screen is printed on the Current Tax Minimum Bid report printed at the end of the batch process.

Click Ineligible Buyers to advance to the Identify Ineligible Buyers screen. To use this functionality, you must have the Tax Sale Setting 'Use ineligible buyer table' set to True.

Click Assign Items to Agency to advance to the Assign Items to Agency screen.

Click Mass Entry Keyer to log in as an additional keyer during the tax sale auction. You advance to the Mass Enter Tax Sale Information - Additional Keyer screen. Note: This screen is a duplicate of the Mass Enter Tax Sale Information screen (accessed via the Mass Entry button on the Maintain Tax Sales screen) and is to be used for simultaneous entries of sale bids.

Click Sale Reconciliation Report to print the Tax Sale Reconciliation Report. This report balances all keyer's entries and reports on any discrepancies.

Tips

A Tax Sale Calendar must be set up in Configuration > Functional Calendars. See Tax Sale Calendar Setup.

If a bill is sold it cannot be deleted from the Tax Sale. However, bills sold to the Agency for unpurchased items can still be edited/deleted from the Tax Sale.

Click Delete in the task bar to remove this tax sale.

Payments made on Tax Sale Items assigned to the Agency can be distributed using the GRM Distribution module. Tax sale bills must be sold to the Agency and redeemed through Cashiering. Then, the payments can be distributed through the Distribution module.

When Tax Sale Application Setting, County includes Payoff amounts for amortized special assessments is set to True, you can add SPASS Payoff charges on the Maintain Tax Sales screen. This batch process must be run directly after the sale and prior to importing the file to update Buyer payments from the Internet sale vendor. If your jurisdiction runs manual tax sales, run the Add SPASS Payoff process to update the payoff amount for Agency Items. If you take Buyer payments at the time of the sale, use the Create SPASS Payoff Charges process to add special assessment charges.

The Tax Sale Setting 'Tax Sale Basis' determines the columns that display in the Tax Sale Items panel. Bid Percent displays if you have the Tax Sale Basis set to Percent of Ownership, otherwise, Overbid and Interest display.

Related Topics

Buyer Maintenance

Interest Calculations on Endorsements(IA only)

Maintain Current Tax Amount(SC only)

Tax Sale Calendar Setup

Tax Sale Notices Datasource

Tax Sale Redemption Datasource

Tax Sale Settings