Tax Sale Buyer Payment Import
Import buyer payment files received from third-parties conducting your Tax Sale. Important: Before running the payment import processes, verify your import file matches the File Input/Output Layout set up in Configuration > File Input/Output > Input/Output File Configuration.
NOTE: An overbid is generated when creating a Tax Sale Buyer Payment Import in Batch Collections, creating a file with an overbid amount for the import, and processing the import.
Verify the File Input/Output Configuration Layout
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Select to Edit the Tax Sale Buyer Payment Import.
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Verify your import file matches the Tax Sale Buyer Payment Import layout.
Manage Batch Collections Process
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Go to Accounts Receivable > Batch Collections > Manage Batch Collections Process.
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Click Edit for the Tax Sale Buyer Payment Import process. You advance to the Batch Collections Process Details screen.
Batch Collections Process Details
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Click Run in the Set Input Parameters grid row. You advance to the Batch Collections Process Parameters screen.
Batch Collections Process Parameters
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Select the Till to use.
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Verify, and change if needed, the Business date and Effective pay date.
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Enter the Tender amount. This amount must match the sum of the amounts in the Buyer Import File.
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Select the Standard Allocation Rule.
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Click Save, then Previous. You Return to the Batch Collections Process Details screen.
Upload File
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Click Run in the Upload File grid row. You advance to the Batch Collections Process Parameters screen.
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Click Browse to locate and select the file to upload.
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Click Upload File. You receive a message at the top of the screen when the upload is successful: "File successfully uploaded".
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Click Previous when the upload process is complete. You Return to the Batch Collections Process Details screen.
Import File
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Click Run in the Import File grid row. You advance to the Monitor Batch Processes screen.
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Click Close when the process has completed. You Return to the Batch Collections Process Details screen.
Alternately, click in the grid row of the process to view more details.
Verify Total
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Click Run in the Verify Total grid row. You advance to the Verify Amount screen.
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Verify the Tender amount and the Total amount are equal.
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Click Previous. You Return to the Batch Collections Process Details screen.
Validate Process
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Click Run in the Validate Process grid row. You advance to the Monitor Batch Processes screen.
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Click Close when the process has completed. You Return to the Batch Collections Process Details screen.
Alternately, click in the grid row of the process to view more details.
Run Process
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Click Run in the Run Process grid row. You advance to the Monitor Batch Processes screen.
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Click Close when the process has completed. You Return to the Batch Collections Process Details screen.
Alternately, click in the grid row of the process to view more details.
Report Sample
Tax Sale Buyer Payment Import
Tips
Instead of running each process immediately, you can choose to schedule when the process runs.
The maximum import file size is 4 MB.
The amount in the file for a Tax Sale Item must be equal to or greater than the minimum bid amount of the Tax Sale Item. If the amount is greater than the minimum bid amount, the remainder is considered an overbid. The overbid amount is added to surplus for the Buyer Account.
Tax Sale Items with the buyer set to agency will not have payments processed.
The Effective Pay Date selected on the Batch Collections Process Parameters screen is used in the Tax Sale Balance Report to select payments to include.
Payments for sold Tax Sale Bills can be distributed using Aumentum Distribution. Tax sale bills must be sold to a buyer other than the county buyer. Once the tax sale bills are sold, either via buyer import or Cashiering, payments can be distributed using the Distribution process.
An overbid is generated when creating a Tax Sale Buyer Payment Import in Batch Collections, creating a file with an overbid amount for the import, and processing the import.
'Participant' is now set to false for a Tax Sale Item when a payment is made for the item during Accounts Receivable Batch Collections.