Search for Tax Sale Items
Description
Search for items associated with a Tax Sale using any of the available criteria.
Steps
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Enter search criteria:
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From sale year
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To sale year
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Tax sale
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Buyer no.
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From certificate
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To certificate
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Date type
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Tax sale item type. You can select Sold and Agency Items, Sold Items Only, Agency Items Only, or Tax Deed Applications.
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Select flags in the Flags to Include grid to determine which cases will be included in the search results.
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Click Add to add a new flag.
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Enter the flag settings. Only flags meeting all the criteria in the row will be considered in the search.
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Object type - The type of object a flag is attached to (such as a revenue object or tax bill)
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Flag type and Flag value - The general type (such as Bankruptcy) and specific value (such as Chapter 11)
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Start dateandEnd date - The date range for a flag that can exist on a record for a certain period of time
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Expires by - The date the flag expires.
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Click Update to return to the grid.
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Continue to add flags until the list is complete.
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Select match all or match any. This specifies whether or not an object has to have all the flags or any of the flags attached to it to be returned in the search.
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If matchall, then GRM Tax returns a tax bill from the search only if it has attached to it every flag specified to include, not just one or some of the flags. For example, if you are looking for the two flags - delinquent and NSF - then a tax bill that only has the NSF flag attached will not be included in the search results.
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If match any, then GRM Tax returns a tax bill whenever it matches any flag specified. For example, if you are looking for either of two flags - delinquent and NSF - then a tax bill that only has the NSF flag attached will be included in the search results.
Note: If a bill has both an Include flag and an Exclude flag request and matches both, the bill will be included. For example, suppose you want to include a non-sufficient funds flag but exclude a bankruptcy flag and bill 12345 has both flags; bill 12345 will be included in the search results list to choose for the delinquent group.
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Select flags in the Flags to Exclude grid to determine which revenue objects will be excluded from the search results.
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Follow the same steps as for the Flags to Include grid to add flags until the list is complete.
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Select match all or match any. This specifies whether or not an object has to have all the flags or any of the flags attached to it to be excluded from the search.
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If all, then the search will exclude from the results bills that match all flags in the grid.
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If any, then the search will exclude any bills that have any one of the flags in the grid.
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Click Search. Matching items display in the Search Results panel. Note: The PINs column does not display if you are printing the form DR513.
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Select the check box next the items you want to work with.
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Click Next. The screen you advance to depends on the task you are performing:
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Cancel or Void Tax Sale Items when using the Certificate Corrections task.
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Print Form DR513 when using the Form DR513 task.
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Transfer Certificates when using the Certificate Transfer task.
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Tips
If you are searching for Certificates to correct, the search only returns sold certificates that are not redeemed and not Tax Deed Applications.
If you are searching for Certificates to print Form DR513, use the buyer number of the county to find county tax sale items. Tax sale items not yet held by the Agency for Unbid Items and sold are not eligible for this process.
If you are searching for Certificates to transfer, there must be items that have been sold and not yet redeemed. Items held by the Agency for Unbid Items cannot be transferred.
Form DR513s are expected to be initiated by the tax sale item that represents the oldest tax year of a PIN. If the tax sale item does not represent this oldest tax year a warning message is displayed on the search results for those tax sale items.
