General Ledger Mappings

Navigate: ClosedTax Accounting > Setup > General Ledger Mappings

Description

General Ledger funds and accounts are mapped to the processes of Aumentum. These are used throughout Aumentum whenever general ledger transactions occur. Later they can be exported to an external accounting system through Export General Ledger Transactions.

IMPORTANT: This is a very time consuming step and, in conjunction with determining map attributes, requires a great deal of analysis.  There could literally hundreds of mappings to set up. The set up should be well documented by the Business Analyst so the information can be retained by the customer or passed along to support for future reference.

Steps

  • Search for General Ledger Mappings - Search for an existing general ledger mapping or create a new mapping.

  • View General Ledger Mappings Search Results - View general ledger mappings that meet your search criteria.

  • Maintain General Ledger Mappings - Update your existing General Ledger Mappings.

  • Set Up General Ledger Mappings - Create new mappings to designate the funds and accounts for debits and credits for the general ledger. This is accomplished by selecting the appropriate attributes to associate the fund and accounts.

Tips

If account numbers change by tax year, then each tax year needs to be set up separately.

Multiple debits and credits can be set up at a single level.  This is needed when reversing receivables when a payment is collected or when a central depository fund is used.

Dependencies, Prerequisites, and Setup

Tax Accounting

  • Maintain General Ledger Attributes - Attributes must be set up for the tax year, revenue source, and category you want to map.

  • Maintain Funds and Accounts - General Ledger funds and accounts must be set up.

Configuration Menu

  • Systypes
    Charge Codes
    Charge Subcodes

Levy Management

  • Tax Authorities - Set up tax authorities and select the funds to add.

  • TIF Districts - TIF districts must be set up.