ACH Processing

Navigate: ClosedTax > Accounts Receivable > Setup > ACH Processing

Description

Enter data needed to perform the ACH processing. The county information is printed on the ACH notices that are mailed to the taxpayers. Account and identification numbers are needed for the file being exported. Most of this information, once set up, will not change.

Steps

  1. On the Set Up ACH Processing screen, enter the address and contact information of the county office for the ACH Notice, including:
    • City, state, and zipcode. This information prints on the ACH notices that are mailed to the taxpayers.
    • Contact name, phone, and e-mail address.
  2. Enter an ACH Notice Default message and a Pre-Pay Coupon Default message.
  3. Make a selection from the Pre-Pay Coupon Mail Payment To drop-down list.
  4. Enter and select the ACH file export settings, including:
    • County office name – The name of the county office that works with ACH.
    • Company identification no – A nine-character company identification number, usually the county’s federal employer identification number.
    • County's bank – The county bank name. The list of banks is set up via Tax > Tax Accounting > Setup > Banks.
    • TRN – The 9-digit transit routing number of the county's account displays based on the bank name.
    • County’s bank account number – The maximum 17-character bank account number into which money is transferring from the taxpayer's account.
    • Type – The type of account, such as checking, displays based on the county's bank account number.
    • Immediate destination name – The maximum 23-character name of the ACH or receiving point for which the file is destined. This information is obtained from the financial institution processing the ACH.
    • TRN – The 9-digit destination transit routing number.
    • Immediate origin name – The maximum 23-character name of the ACH operator or sending point that is sending the file. It can be the same as the immediate destination bank name. This information is obtained from the financial institution processing the ACH.
    • TRN – The 9-digit origin transit routing number, which is the routing number of the ACH operator or sending point that is sending the file. It can be the same as the Immediate destination transit routing number.
    • Reference code – The eight-character code, if the financial institution processing the ACH wants it. This is obtained from the financial institution processing the ACH.
    • Entry description – The 10-character description.This information is obtained from the financial institution processing the ACH.
    • Export file path – The location you want to save the export file.
  5. Enter and select the following Cashiering settings to process the ACH payments in Aumentum Cashiering, including:
    • ACH flag – the flag that is placed on the tax bills when the ACH Payment Schedule is set up or calculated.

      • NOTE: The flag must be set up in Flag Set up. In Cashiering, this flag warns cashiers to avoid making a duplicate payment.

    • User id – the user id of the authorized user of the till, and use for the creation of payments in Cashiering and receipts in Accounts Receivable.
    • Till – Select the till that will be used when payments and/or receipts are created for ACH payments.
    • Tender type – Select the tender type to use for all ACH payment receipts.
  6. Click Save.
    • Click Close to end the task.