Payment Allocation Rule Setup

Navigate: Tax > Accounts Receivable > Payment Allocation Setup > Payment Allocation Rule Setup

Description

Create or edit an allocation rule configuration. Each configuration consists of a sequence of individual allocation rules.

NOTE: Most allocation rules and allocation rule configurations are set up during implementation.

IMPORTANT: Aumentum uses the configurations you create on this screen for many other Aumentum processes, such as Collect Payments and Batch Collections. When you select an allocation rule, you are selecting an allocation rule configuration. This enables a more precise allocation handling and reuse of individual allocation rules.

This screen is also your starting point for:

• Creating a new rule and adding it to the configuration

• Editing an individual rule already part of the configuration

Steps

1. On the Maintain Allocation Rule Configuration screen, click the Rules and Rule Sets tab.

2. In the Rule Setup panel, click Add, or click Edit for an existing item.

   • On the Maintain Allocation Rule Configuration screen, enter a name.

   • Make a selection from the Allocation Method, Filter By and Sort drop-down lists.

   • Click Apply.

   • Click Cancel to discard your changes.

3. Optionally, click Filter to open the Rules - Filter Criteria pop-up.

• Click Add, or click Edit for an existing rule.

• Make a selection from the drop-down list and click Apply.

• Click Finish. Or, click Cancel to discard your changes.

4. Optionally, click Edit Custom Sort to open the Allocation Order pop-up.

• Click Add, or click Edit for an existing rule.
• Enter a sequence number and make a selection from the drop-down list.
• Click Apply.

• Click Finish. Or, click Cancel to discard your changes.

5. In the Rule Set Setup panel, click Add, or click Edit for an existing item.

• In the Rule Set - Edit Set pop-up, click Add, or click Edit for an existing rule.

• Enter a sequence number and make a selection from the drop-down list.
• Click Apply.

• Click Finish. Or, click Cancel to discard your changes.

6. Click Save in the Command Item bar.

7. Click the Rule Application tab.

8. Make a selection from the Payment Allocation Configuration drop-down list, or click New.

   • If creating a new rule, the buttons on the right side change from New/Delete to Create/Cancel.

   • Enter the Payment Allocation Configuration name.

   • Enter the Payment Allocation Configuration Description.

   • Click Create. Or click Cancel to discard your changes.

9. Make a selection from the Custom Allocation Logic drop-down list, if applicable to your jurisdiction.

10. In either the All Bills or Grouped Bills panel, click Detail to open the Rule Set - Edit Set pop-up and see rule set details.

    • Click Finish to close the pop-up.

11. In the All Bills panel, click Add, or click Edit for an existing item.

    • Enter or edit the sequence number and name.

    • Make a selection from the Rule Set drop-down list.

    • Click Apply. Or, click Cancel to discard your changes.

12. In the Grouped Bills panel, click Add, or click Edit for an existing item.

    • Enter or edit the sequence number and group name.

    • Make a selection from the Rule Set drop-down list.

    • Click Apply. Or, click Cancel to discard your changes.

    • Optionally, click Edit Criteria to open the Group Criteria pop-up. Edit the criteria as applicable and click Finish to close the pop-up.

    NOTE: The group criteria you add are displayed in the Grouped Criteria column in the Grouped Bills panel in the sequence you defined in the pop-up.

13. Click Save in the Command Item bar.