Automatic Reapply of Payments Setup

Navigate: ClosedTax > Accounts Receivable > Automatic Reapply of Payments Setup

Description

Use this task to automatically reapply payments for tax corrections. Payment reallocation is required when charge adjustments cause a reduction in charges. This creates a negative balance situation, because existing payments for a revenue object are greater than its charges. In this situation, the system must remove the payment to accept the charge adjustment.

Steps

  1. On the Set Up Automatic Reapply of Payments screen, make a selection from the User id and Till drop-down lists.

    2. NOTE: If no tills are displayed in the drop-down list, set them up via Cashiering > Setup > Tills.

  2. Select the Apply Partial/Minimum Payment rules checkbox only if you want to apply partial payment cashiering rules.

    NOTE:  You must set the Accounts Receivable Automatic payment reallocation options application setting to Allow automatic reallocation of payments and the Apply Cashiering Global Partial rules for partial payment cashiering rules.

    • If the application setting is set to Allow automatic reallocation of payments and the checkbox is not selected, the partial payment cashiering rules are ignored.

    • If the application setting is set to Allow automatic cancel of payments and creation of surplus the payment goes to surplus

    NOTE: Partial payment cashiering is set up via Cashiering > Setup > Global Cashiering. On the Set Up Global Cashiering screen, select the Req Inst Amt checkbox in the Allow Revenue Object panel to allow partial payment by revenue object.

  3. Click Save in the Command Item bar.

    • Click Close to end the task.

Tips

If you are unsure of the current reapply setting (automatic or not), click Configuration > Application Settings, select the Effective Date setting type and click GO. Page over to the Tax Accounts Receivable module entries in the grid, and review its settings and values. If the reallocation setting is not set to automatic reapply, surplus amounts requiring manual reallocation will be created instead.

If the user or till you need is not listed, see your system administrator to have them added to the system before continuing.

Dependencies, Prerequisites, and Setup

Accounts Receivable

  • Allocation Setup – The automated reapply of payments takes the existing allocation rules into account. Set up allocation rules before using automatic reapply of payments via Tax > Accounts Receivable > Payment Allocation Setup > Payment Allocation Rule Setup.

Configuration Menu

  • Application Settings – Automatic payment reallocation options, the setting that determines whether payments are automatically reapplied, is described in Application Settings. You must choose the setting of Allow automatic reallocation of payments for reapplying to occur automatically.

    For example, when a charge adjustment causes a reduction in charges, payment reallocation is required. This in turn generates a negative balance, because existing payments for a revenue object are greater than its charges. The system must remove the payment to accept the charge adjustment.

    Surplus amounts that require manual reallocation are created if the reallocation setting is not set to reapply automatically.

    A checkbox called Apply Cashiering Global Partial rules on the Set Up Automatic Reapply of Payments screen determines partial payment rules to apply.  If the AR application setting Automatic payment reallocation options is set to Allow automatic reallocation of payments and the Apply Cashiering Global Partial rules checkbox is checked, the partial payment cashiering rules apply. If the application setting is set to Allow automatic reallocation of payments and the checkbox is not checked, the partial payment cashiering rules are ignored. If the application setting is set to Allow automatic cancel of payments and creation of surplus the payment goes to surplus.  

  • User Maintenance – Set up a user for the user/till combination to automatically reapply transactions.

Cashiering

  • Tills – If the user or till you need is not listed, add the user.