Fee Rules and Rates

Navigate: ClosedConfiguration > Fee Rules and Rates

Description

In the cashiering, distribution, business revenue process, and other processes, various taxing authorities can charge fees for commissions, auditor fees, and treasurer fees.

Steps

  1. On the Search for Rules and Rates screen, make a selection from the Process drop-down list and click Search.

    • Enter a keyword in the Rate and Description fields to filter the search results accordingly.

      • NOTE: Use the rate in your description. The description is displayed in Maintain Agencies, so this will make it easy to identify the table.

  2. Click to select an item in the grid, or click New in the Command Item bar.

  3. On the Maintain Rules and Rates screen, enter a name for the rule/rate, and a brief description.

  4. Make a selection from the Calculation method, Rounding method, and Basis drop-down lists.

    • Single Tier – Used when there is no need for multiple steps, for example a flat fee.

    • Sum of Tiers – Used to sum the portions from all steps within a rule/rate.

      • EXAMPLE

      Step

      Max Units Per Step

      Fee Rate

      1

      50,000.00

      0.02

      2

      999,999,999.99

      0.01

    • Partial payment fees that require a basis amount for calculation will use the charges from the installment that is partially paid, and will add the partial payment fee to that installment.

  5. Enter or select an effective date.
  6. Enter the base amount and the rounding increment.
    • Enter or edit the base amount for the rule/rate. This is the fixed portion. This amount is added to the calculated portion to determine the total.

    • The rounding amount increment can be rounded, for example, to the nearest $1.00, $0.25, $0.10, or $0.01.

  7. Click Add in the panel's title bar, or Edit for an item in the grid.

    • Enter at least one step; at least one of the steps must include the maximum value.

    • The steps are ordered numerically from smallest to largest number of units.

    • Each row in the grid can be edited or deleted.

    • Click Delete in the grid to discard a step.

  8. Click Save in the Command item bar.

NOTE: In Distribution, rules and rates are used specifically for commission rates. You must set up a commission fee for each rate your county uses.

Prerequisites

Prior to setting up the actual fees via Configuration > Fee Maintenance, set up rules and rates to define how the fees are calculated and applied for:

  • Fees and miscellaneous charges

  • Business license, decals, and trust tax fees

  • Other Aumentum module processes, such as:

    • An NSF fee of a bank

    • Miscellaneous charges in Cashiering, as a basis of delinquent fees

    • Business license fees, decals, or trust tax

Configuration Menu

  • Systype Categories – These system-defined systypes need to be present, but are not set up or changed by the user:

    • Rounding Direction (Up, Down, Nearest)
    • Calculation Method (Sum of Steps, Single Step)
    • Process using fees (Credit Card, Delinquent, Miscellaneous Sources, Payment Management, Penalty/Interest, Tax Accounting)

Dependencies, Prerequisites and Setup

  • Rules and rates must be set up for delinquent fees before applying fees.

  • Rules and rates must be set up before you apply them to fees and miscellaneous charges for distribution.

  • Fees and rates must be set up for business licenses and trust tax.

Tips

Flat rates, percentage, step rates, and minimum charges can all be set up with the rate tables.