Tills

Navigate: Cashiering > Setup > Tills

Description

Add, edit, and delete till specifications including users, valid date ranges, and bank information. These are the default settings that are used each time a till is in use. The information may be changed within a session.

Steps

1. On the Select a Till screen, click to select an item in the Tills panel, or click New in the Command Item bar.

2. On the Maintain Tills screen, enter a descriptive till name and a unique till code, which is a three-character alphanumeric code to identify the till. This code may be used as part of a receipt number, depending on the receipt setup.

3. Enter the opening balance to use when creating a session, which is the amount that is used on a daily basis.

4. Enter the maximum cash allowance in the till at any given time.

5. Enter a cash allowance warning amount. This is the amount of cash that can be cashiered in the till before a Maximum cash limit for the till has been reached. Please reduce before continuing. message will display. No more cash payments can be taken on the cashiering screen until the cashier goes to Cash Management and performs a Remove Cash transaction.

6. Make a selection from the Deposit bank drop-down list, which is where the funds for this till are deposited. When printing a deposit slip, only transactions for sessions/tills with that bank are listed on the deposit slip.

   NOTE:  You must first set up the bank and bank account via Tax Accounting > Setup > Banks to populate the Deposit Bank drop-down.

7. Make a selection from the Location drop-down list, which is the physical location of the till, such as front office, back office, or a branch office. This is used to distinguish collections from various branch offices, but it can also be used to define the vault, back office, etc. Locations are set up through a separate menu item.

8. Make a selection from the Default service type drop-down list.

9. Make a selection from the Default tender type drop-down list. This is what displays automatically when accepting payments for the till. For a till that should receive cash only payments, select Cash. For a till that primarily accepts payments from the mail, select Check.

10. Select the Auto reconcile checkbox to allow automatic reconciliation without balancing the sessions. Session amounts by Tender are auto populated and do not need to be entered when doing the Session Reconciliation process.

11. Add the text for endorsement line 1 and endorsement line 2 if using OPOS slip printing. The text can be up to 40 characters for each line. The following example shows the two endorsement lines and the other lines of information that are automatically provided.

    FOR DEPOSIT ONLY
    Your County
    Your text here for endorsement line 1
    Your text here for endorsement line 2
    11/08/2006 10:47:23 AM CTT Tillname
    RECEIPT: U06 7023
    CHK: $1,823.14

    NOTE: The printer drivers must be installed, and the printer must be set up on the workstation before the slip validation printing will work for you.

12. Select the following four checkboxes to print consecutive receipt numbers on the back of checks as well as machine number, amount paid, type of payment, receipt number, payment description, batch number, transaction number, refund amount, over/short payment, endorsement session and surplus information.  

• Use bank account for line 2

• Use bank in deposit line

• Show session in endorsement

• Show surplus in endorsement

13. In the Mobile Home Decal Numbers panel, charge codes are displayed if the Issue mobile home decals checkbox and Charge codes to issue decals for were selected on the Set Up Global Cashiering screen. Beg, End, and Next Numbers can then be entered.

    • Click Edit in the row of a charge code to edit the numbers.

    • Enter the beginning number and ending number for decals.

    • Enter the next number to be used. The number automatically increases by one as mobile home decals are assigned.

    • Click Apply to update the information, or click Cancel to discard your changes.

14. In the Assigned Users panel, specify who is allowed to use the till. Supervisors should be assigned to all tills that they will oversee.

    • Click Add, or click Edit for an existing item in the grid.

    • Make a select from the User drop-down list.

    • Click Apply to update the information, or click Cancel to discard your changes.

    • Click Delete to remove a user from the till.

15. In the Business Date Range panel, select the Enable checkbox for a date range type to enable the fields for entering the range. If a date range is not enabled, any date will be acceptable.

• Set a date range to prevent opening a session for a business date that is balanced or closed out. The business date is the date of the session.

AND

In the Effective Pay Date Range panel, select the Enable checkbox for a date range type to enable the fields for entering the range. If a date range is not enabled, any date will be acceptable.

• Specify when the payment takes effect. The effective pay date affects the discount and interest date. Setting a date range  prevents back dating payments beyond the range.

THEN

In the Past row, enter a number in the Value field and make a selection from the Unit drop-down list.

In the Future row, enter a number in the Value field and make a selection from the Unit drop-down list.

The following example sets a date range of 30 days before July 1, 2018 and two months after December 31, 2018:



IMPORTANT: Not having date ranges enabled puts no restrictions on back dating. When business date and effective date ranges are enabled, leaving the date fields blank assumes the current date will be used. With the ranges enabled and no date entered in the date fields, tills are restricted from going farther than the value entered for  days, weeks, or months from the current date.

16. In the Validation Counts by Service panel, specify the number of times the validation machine should stamp (or print on) the document by service.

    • Click Edit for a service in the grid.

    • Edit the number of validation counts.

    • Click Apply to apply your changes, or click Cancel to discard your changes.

17. Click Savein the Command Item bar.

    • Click Delete and click OK through the confirmation messages to delete a till.

    • Click Previous to return to the Select a Till screen.

    • Click Close to end the task.

Tips

• Set up the till for ACH payments prior to ACH setup. Use the default tender type of ACH.

• Set up a till for forfeiture payments.